Governance
- A call out to members

Summary

As Directors we have a responsibility to assess which factors are likely to be relevant to AIS as a company. These factors will vary according to our own understanding of the size, complexity or the particular circumstances of the AIS, its industry and the general economic environment.
Some of these factors will be more relevant to the strategic governance of the AIS whereas others will be more relevant to the assessment of the going concern basis of running and supporting the members of the association.
We understand that market conditions impact members differently. It cannot be assumed that difficult market conditions, affecting many members, mean that a material uncertainty exists about a specific member’s ability to continue as a going concern. Equally, material uncertainties may exist about a member’s ability to continue as a going concern in times of relatively benign economic circumstances.
Putting it simply... We have been working hard to get the right support structure for the AIS an its members in place. Given below is a list of all the roles and functions we have introduced, or are in the process of introducing for the AIS and its membership.

If you want to take part and help out, it will be gratefully received.

Roles and Functions within the Association of Independent Showmen

Company Secretary

1. Guiding the board on their responsibilities under the rules and regulations to which they are subject and on how those responsibilities should be discharged
2. Supporting and ensuring the board functions efficiently and effectively.
3. Ensuring good information flows within the board and its committees and between senior management and non-executive directors, as well as facilitating induction and assisting with professional development as required.
4. Maintaining good membership relations and keeping the board informed on members' views.
5. Developing and overseeing the systems that ensure that the company complies with all applicable codes, in addition to its legal and statutory requirements.
6. Monitoring changes in relevant legislation and the regulatory environment and taking action accordingly.
7. Overseeing the day-to-day administration of the company, e.g. maintaining statutory books, including registers of members, directors and secretaries, organising board meetings and AGMs, preparing agendas and taking minutes
8. Having responsibility for facilities, HR, insurance, investor relations, pension administration, premises

Membership Secretary

1. Collect and acknowledge all membership subscriptions.
2. Issue membership cards
3. Prepare and issue club Welcome Pack to new members
4. Keep records of paid up members.
5. Liaise with Finance Director on financial aspects.
6. Ensure regular communication with paid up members
7. Help recruit new members and chase up lapsing members

Communications Director

1. Developing a cohesive communications strategy
2. Assembling and overseeing a diversely skilled communications team.
3. Maintaining an awareness of company risks and threats
4. Projecting a positive company image to the public
5. Managing media relations
6. Managing a communications budget
7. Ensuring quality control of all information released

Social Media Secretary

1. Manages company social media channels, including Facebook, LinkedIn, Twitter, and other relevant platforms
2. Engages in social media presence creation on new and emerging social media platforms
3. Creates dynamic written, graphic, and video content
4. Optimizes content following search engine optimization (SEO) and pay-per-click (PPC)
5. Creates content that promotes audience interaction, increases audience presence on company sites, and encourages audience participation
6. Analyses and reports audience information and demographics, and success of existing social media projects
7. Works with marketing and social media team members to coordinate ad campaigns with social media strategy
8. Writes and distributes e-newsletters to subscribers

Press Secretary

1. Coordinating with Communications Director to develop, manage and organize communications activities, including writing press releases, talking points, organizing local press events, updating the official website
2. Coordinating with reporters, executing social media posts and coordinating Tele-town halls
3. Act as a formal spokesperson and media liaison for all local media
4. Incorporate goals, facts, goals and policies in on-target messaging to resonate with particular audiences.

Director of Transport issues

1. Directing, coordinating, planning and overseeing tasks and operations within an organisation involving transportation activities
2. Ensure the legal requirements for road haulage and Showmen’s vehicles are met.
3. Knowledge of transport methods, costs and benefits
4. Knowledge of engineering, science and technology
5. Ensuring that all drivers and operators have the correct, up to date qualifications
6. Making sure vehicles are properly maintained

Director of Policy

1. Policy workers operate in advisory roles and are concerned with the guiding rules and principles of government.
2. Reviewing, developing, and implementing policies and strategies
3. Working with the team to identify and develop key policy areas
4. Assembling, interpreting and analysing information
5. Briefing partners and other external organisations
6. Working effectively with other stakeholders

Director of Health and Safety

1. Monitoring health and safety risks and hazards in the workplace
2. Advising members on how to minimise or ultimately avoid risks and hazards in the workplace
3. Ensuring the business is legally compliant with all health and safety legislation
4. Working with and training all members to manage, monitor and improve the health and safety standards in the workplace
5. Assisting with the creation and management of health and safety monitoring systems and policies in the workplace
6. Offering general health and safety advice to all members

Director of Circus

1. Knowledge of diverse entertainment shows that may include clowns, acrobats, trained animals, trapeze acts, musicians, dancers, hoopers, tightrope walkers, jugglers, magicians, unicyclists, as well as other object manipulation and stunt-oriented artists.
2. Knowledge of Work Permits for Overseas Performers
3. Foreign Entertainers Withholding Tax
4. Showman’s Transport
5. London Emissions Zone (LEZ)
6. Entertainment Licensing
7. Fly Posting
8. Health & Safety

Director of Finance

1. Directing financial planning and strategy
2. Analyzing and reporting on financial performance.
3. Overseeing audit and tax functions
4. Developing and implementing accounting policies.
5. Preparing forecasts and comprehensive budgets
6. Assessing, managing, and minimizing risk
7. Analyzing complex financial data
8. Managing internal controls

Promotion and Marketing Secretary

1. Plan and execute a marketing strategy for the organisation and for new and existing products or services
2. Oversee the implementation of the marketing strategy
3. Develop a brand strategy
4. Set and administer an annual marketing budget
5. Create and manage a calendar of events such as webinars, conferences and thought leadership contributions
6. Manage and refine the organisation’s social media presence
7. Continually review changes to the market, consumer trends and the activities of competitors, adjusting the marketing plan if necessary
8. Conduct market research studies

Engagement Officer

1. Engaging and communicating with members from different backgrounds
2. Building relationships, as well as connecting people with skills, tools and networks.
3. Working with community action groups to design and deliver projects that help to improve members health and wellbeing.
4. Attending local forums/groups/meetings on a regular basis where required to represent AIS, promote AIS and maintain local partnerships (this will involve some public speaking/presenting to small/medium groups of people)
5. Supporting with communications strategies (e.g. public open events, training and awareness raising sessions, communications materials, social media etc.) to promote the service and capture referrals (occasional weekend work may be required to support with events etc.

Legal Officer

1. Monitoring all legal affairs within their organization
2. Handle both internal and external legal concerns
3. Provide Legal Advice
4. Process Documents
5. Perform Research
6. Identify Risks
7. Direct The Board on issues

COVID- Officer

1. Provide member focused specialist advice within the community and externally, promoting the work of the association and their reputation
2. Deal with a range of COVID-19 compliance issues
3. To provide practical support to aid and encourage compliance
4. Reduce demand by working proactively and educating customers
5. Have an awareness of risk management and are responsible for ensuring that members manage risk effectively in their job and report hazards and risk
6. Be aware of all Covid-19 regulations and guidance
7. Work collaboratively with associations to improve industry service e.g. highlights opportunities for providing better assistance to members."

Director of Advocacy and Lobbying

1. Lobby Politicians Directly
2. Solicit Political Support Indirectly
3. Conduct Policy Research
4. Write Publicity Materials
5. Draft Political Updates and Agendas

Case Worker/s

1. Assessing cases and compiling case reports containing relevant information.
2. Providing support, guidance, and counsel to members in need.
3. Scheduling and escorting individuals to appointments with legal aid workers, counselors, doctors, etc.
4. Making referrals or introductions to other agencies.
5. Helping people in difficult situations achieve their goals for a better life